Invoicing and VAT for florists in Spain
Priroda, the flower-shop management software from priroda.tech, turns an order into an invoice with the Spanish VAT already worked out per product type, sends it to the customer by link with a payment button, and keeps a tax report by rate and period ready for the gestor.
Title card: «The Accountant» FEDERICO (the accountant, on the phone): Vera. The VAT. Third quarter. Invoices, expenses, form three-oh-three… before Thursday. [Vera taps one button. Screen: «Accountant · Quarter 3 · Invoices, Expenses, VAT form 303 · Send everything». Then: «Sent to the accountant».] VERA: Already sent. [Invoices, receipts and reports pour out of Federico's earpiece until they cover the desk.] FEDERICO: Well. That was quick. I'll have to print all this… otherwise, what's the ninety euros a month for?Transcript
What makes invoicing hard
- Flowers and plants carry the reduced VAT rate, vases and cards the general one, and the split is done by hand.
- The company customer wants an invoice on Monday, and it is written from a paper ticket.
- At quarter end, the gestor asks for a list that nobody has.
How it works in Priroda
- Each catalogue item has a product type, and each type carries its VAT rate: flowers, bouquets and plants at 10 %, complements such as vases, cards, sweets and wine at 21 %. The order already knows its VAT.
- From the order, create the invoice: the shop's legal data (name, NIF, address) come from the business profile, the customer's from the client record, and the lines, bases, VAT by rate and total are filled in.
- Send it by link by WhatsApp or email. The customer sees every line, the VAT and the amount, and can pay from the page by card through Stripe.
- The invoice is stored with its number and status; Invoices lists them, and the order shows whether it is paid.
- The tax report sums bases and VAT by rate for any period, and invoices can be exported for the accountant.
Where it lives
- Web: Invoices, Reports → Tax, Settings → Business for the legal data.
- Assistant: "create an invoice for order 556", "tax report for the third quarter".
Frequently asked questions
Can an invoice be issued without an order?
Invoices are created from orders so that stock, payment and tax stay consistent. A sale made outside the system is entered as an order first.
Can I invoice a company with its own tax data?
Yes. The client record holds the company's name, NIF and address, and every invoice for that client uses them.
Does the ticket count as an invoice?
The thermal ticket is a simplified receipt. A full invoice with the customer's data is generated on request.