# Invoicing and VAT for florists in Spain

> How Priroda issues an invoice from an order with Spanish VAT by product type, sends it by link with a payment button and keeps the tax report ready for the gestor.

Markdown version of https://priroda.tech/en/guide/invoicing-and-vat-for-florists · Updated 2026-10-18 · Español: https://priroda.tech/es/guia/facturas-e-iva-para-floristerias.md

Priroda, the flower-shop management software from priroda.tech, turns an order into an invoice with the Spanish VAT already worked out per product type, sends it to the customer by link with a payment button, and keeps a tax report by rate and period ready for the gestor.

**Video (38 s): Vera the Florist — The Accountant** Federico the accountant calls about the quarterly VAT. Vera taps one button. Everything he asked for comes out of his phone. https://drlqxppssuulcpgbphzp.supabase.co/storage/v1/object/public/site-media/video/gestor-iva.en.mp4?v=a90a6b3358

> Transcript:
> Title card: «The Accountant»
> FEDERICO (the accountant, on the phone): Vera. The VAT. Third quarter. Invoices, expenses, form three-oh-three… before Thursday.
> [Vera taps one button. Screen: «Accountant · Quarter 3 · Invoices, Expenses, VAT form 303 · Send everything». Then: «Sent to the accountant».]
> VERA: Already sent.
> [Invoices, receipts and reports pour out of Federico's earpiece until they cover the desk.]
> FEDERICO: Well. That was quick. I'll have to print all this… otherwise, what's the ninety euros a month for?

## What makes invoicing hard

- Flowers and plants carry the reduced VAT rate, vases and cards the general one, and the split is done by hand.
- The company customer wants an invoice on Monday, and it is written from a paper ticket.
- At quarter end, the gestor asks for a list that nobody has.

## How it works in Priroda

1. Each catalogue item has a **product type**, and each type carries its **VAT rate**: flowers, bouquets and plants at 10 %, complements such as vases, cards, sweets and wine at 21 %. The order already knows its VAT.
2. From the order, create the **invoice**: the shop's legal data (name, NIF, address) come from the business profile, the customer's from the client record, and the lines, bases, VAT by rate and total are filled in.
3. **Send it by link** by WhatsApp or email. The customer sees every line, the VAT and the amount, and can pay from the page by card through Stripe.
4. The invoice is stored with its number and status; **Invoices** lists them, and the order shows whether it is paid.
5. The **tax report** sums bases and VAT by rate for any period, and invoices can be exported for the accountant.

![Invoice detail on iPad with the VAT worked out and the payment link](/screens/ipad-invoice-detail.png "An invoice with its lines, the VAT and a payment link ready to send")

## Where it lives

- Web: **Invoices**, **Reports → Tax**, **Settings → Business** for the legal data.
- Assistant: "create an invoice for order 556", "tax report for the third quarter".

## Frequently asked questions

### Can an invoice be issued without an order?
Invoices are created from orders so that stock, payment and tax stay consistent. A sale made outside the system is entered as an order first.

### Can I invoice a company with its own tax data?
Yes. The client record holds the company's name, NIF and address, and every invoice for that client uses them.

### Does the ticket count as an invoice?
The thermal ticket is a simplified receipt. A full invoice with the customer's data is generated on request.

## Related

- [Counter sales and thermal receipts](/en/guide/counter-sales-and-thermal-receipts)
- [Reports for flower shops](/en/guide/reports-for-flower-shops)
- [Customer records and notifications](/en/guide/customer-records-and-notifications)

**Try it in your flower shop** Create your shop in two minutes and use Priroda free for 14 days, no card needed. No commission on sales: one fixed monthly fee. [Create my shop](https://priroda.tech/?signup=1#/en) · [App Store](https://apps.apple.com/es/app/priroda-flower-shop-erp/id6789820557)

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Priroda (priroda.tech) is flower-shop management software for independent florists in Spain. It runs the shop's daily operations from the iPad at the counter and from the web: stock and supplier deliveries, orders and deliveries, bouquet costing, invoicing with VAT, customer records, team tasks and the daily cash close.
It is not a marketplace and takes no commission on sales: a fixed monthly subscription with a 14-day free trial.

iPad app on the App Store: https://apps.apple.com/es/app/priroda-flower-shop-erp/id6789820557
Contact: info-crm@priroda.tech