Book a supplier delivery by photographing the delivery note
In Priroda, the flower-shop management software from priroda.tech, a supplier delivery is booked by photographing the delivery note (the albarán): the AI reads the lines, matches each one to the shop's catalogue, and after the florist confirms, the quantities go into stock with their cost prices. Twenty minutes of typing after closing becomes one photo and one check.
What makes goods-in hard
- The boxes arrive at 7 in the morning, in the middle of the first orders.
- Delivery notes get checked halfway, so the stock in the app never quite matches the cooler.
- Cost prices are not recorded, so nobody knows what a bouquet really costs.
- The supplier's invoice is paid late, or twice.
How it works in Priroda
- Open Receive and photograph the delivery note with the iPad or phone.
- The AI extracts each line: product, quantity, unit price. Lines are matched to catalogue items; unknown products are proposed as new items.
- The florist reviews the list, corrects a quantity or a match if needed, and confirms. Nothing is written to stock before that.
- Stock increases per item and location, and the cost price is stored with the movement, so bouquet costing and margin reports use real numbers.
- The supplier invoice is recorded as an expense with its due date; the outstanding payables list shows what is still unpaid, and it is marked paid when it is.
Other ways in: a manual receipt (type the lines), a photo of the flowers themselves (the AI identifies the varieties and proposes catalogue items), or a purchase request created in advance and received against when the delivery arrives.
What gets recorded
The supplier, the date, each item and quantity, the cost per stem, who received it, and the resulting balance per location. The purchase and expenses report adds it up by supplier and period.
Where it lives
- Web: Receive (delivery note photo, manual, from AI, purchase requests, suppliers), Expenses.
- iPad app: Receive tab.
- Assistant: "book this delivery note" with a photo, "what do we owe suppliers", "create a purchase request for tomorrow".
Frequently asked questions
What if the delivery note is handwritten or in poor light?
The AI proposes what it can read and marks uncertain lines; the florist corrects them before confirming. A second photo can be added.
Does it recognise my supplier's product names?
It matches names to the shop's catalogue and learns the shop's own naming. New products can be created from the delivery note in the same step.
Can I plan purchases before the peak?
Yes. Create a purchase request from the stock requirements of open orders, send it to the supplier, and receive against it when the boxes arrive.